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Club Run Leader Checklist – Keeping Runs Safe, Fun, and Inclusive

A big thank you to everyone who helps lead club runs—your support is truly appreciated!

This checklist is here to make leading a run simple and safe, giving you key things to consider. It’s not meant to be complicated but should help build confidence so that more members feel comfortable leading (especially with runs happening 5–6 days a week).


Pre-Run Preparation

Plan the Route with Safety in Mind

✅ Consider:

  • Fitness & Ability Levels – Ensure the pace suits the group.
  • Distance – Plan total distance and possible cut-off points.
  • Potential Hazards – Assess terrain, traffic, and visibility.
  • Weather Conditions – Advise suitable attire and hydration needs.

Communicate the plan in advance (SPOND is useful for this).

Pre-Run Briefing

  • Welcome everyone and introduce new members.
  • Outline the route, pace, and estimated duration.
  • Emphasise safety, including road awareness, hydration, and injury prevention.

First-Aid & Emergency Plan

  • Carry or ensure access to a basic first-aid kit.
  • Make sure members have emergency contacts updated on SPOND.

Coordinate with Co-Leaders

  • Assign a sweep runner/back marker to support the group.
  • If needed, designate a leader for faster runners.

During the Run

Start on Time – Helps keep the session structured.

Monitor the Group

  • Keep an eye on pacing to ensure no one is left behind or struggling.
  • Regularly check in with runners, especially newcomers.

Encourage Hydration

  • Remind participants to hydrate, particularly on longer or warmer runs.

Lead by Example

  • Run with good form and maintain a steady, safe pace.
  • Follow safe muster procedures (see separate guidelines on the website).
  • Offer motivation and support to others.

Post-Run

Cool-Down & Recovery

  • Lead a short jog or walk to cool down.
  • Guide the group through stretches (only if qualified—better to skip than do them incorrectly).

Check on Participants

  • Ask how everyone is feeling, particularly new members or those who ran longer than usual.

Share Feedback & Upcoming Events

  • Announce future runs, club events, or races.
  • Encourage runners to share their experiences and give feedback.

Follow Up with New Members

  • A quick check-in after the run can help newcomers feel welcome and motivated to return.

By following these simple steps, you’ll help ensure every club run is safe, well-organised, and enjoyable for everyone involved! 🚀🏃‍♂️🏃‍♀️

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Race Report: Manchester Media City Half – 16th February 2025


Multitasking!

An early start for this one being picked up at 6.30 in the dark is not a favourite of mine but the company made it more bearable. Arriving at the car park we saw many other Bats parking and starting to “faff”. Then we walked to the inevitable toilet queue, meeting other Bats at the Media City centre.

The weather was cold, dull and windy(ideal race conditions), lots of discussions were had around how many layers to wear and what time everyone wanted to run, some like me would be happy to just get round.

Photos done, then time for the warm up with the other 2,200 runners.

After finding our various pacers we were walked to the start-line surrounded by lots of spectators and then we were off through the streets of Media City being towered over by the imposing lofty buildings.

As I steadied myself constantly trying to stay calm and not go too fast, I reached mile one when my watch beeped and then went black, completely dead, arrgh! So quickly reached for my phone and started recording Strava, multitasking at its best, not a step was missed! And another reason to not worry about my race time.

The route was reasonably flat ,2 laps, all on closed roads. The terrain similar to Crewe 10K, taking in the sights of the industrial area including gas works and sewerage works!

We passed ITV, BBC and Coronation Street twice. Salford Quays and The Lowry, were a more scenic part of the route. Many sections of the course were out and back, which can be demoralising at times but when you are a runner towards the 2nd half of the pack it’s a really good opportunity to see the more elite runners in action. You don’t usually get to see them actually running, so it was a great pastime to do while keeping my mind busy while pounding the streets, multitasking again.

One spectacular sight is seeing 6-8 bats coming towards you, all running in a group (or colony), looking really professional being led by our Captain, being able to offer support to them and them to us was a truly uplifting feeling.

There were plenty of drinks stations along the route with enthusiastic support at each, which certainly spurred you on to the end.

Another skill of multitasking was spotting the photographer before he saw you so you could prepare your smile in time for the race photo. The finish was where the crowds were, lots of noise and hype from the boisterous crowd willing you to the end, a speedy sprint finish always encouraged by the Bats who you could hear shouting from the other side of the Quay. A great design of medal presented at the end to all, along with water and treats.

After the race and everyone was over the line, good conversations and congratulations were had and individual rundowns of their races, it was still cold and so it was decided that a trip to McDonalds was called for but which one ……….?

Congratulations to all bats who ran especially those who rang the PB bell, there were quite a
few of you!

Sally Hallows

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Race Report: Rugeley 10 – 16th February 2025

By Martin Cross
The second fixture of the NSRRA calendar, Rugeley 10, is one of the tougher races on the
schedule—dare I say, possibly one of the toughest 10-mile races in the country. This marks
my fourth time lining up for the race and my third time finishing, after limping off in 2024 with
a calf injury (typical runner—took only two sentences to mention injuries!).

The race itself is one I enjoy, as I tend to relish the more challenging routes over the faster,
shorter ones. There’s always the possibility of postponement due to weather, as has
happened in previous years. Even with a relatively dry week leading up to the race, we still
encountered a few puddles along the way!

With no hint of postponement, I set off at my usual early hour of 07:45. Setting off early has
become a bit of a pre-race routine for me, helping me stay relaxed. After a nice, easy 45-
minute drive accompanied by some absolute bangers, I arrived at the registration hall, which
was fairly empty at this point, and started getting myself ready for my warm-up. Before that, I
had a chance to chat with fellow club members. First, I caught up with Super Kev, who
reminded me yet again what a fantastic runner he is with stories from races gone by. We
reminisced about old race routes that no longer exist and the impressive times he used to
run them in (spoiler: they were fast!). I also spoke with Abi about the challenges she faced
last year (understatement!) with injuries and met Holly, who I believe is new to the
club—welcome, Holly!

A quick side-note on pre-race routines: while we were chatting, I noticed a guy sneakily using
hairspray for some pre-race grooming. Whatever works, I suppose!

My current training plan involves fairly high mileage in preparation for the Boston Marathon
in April (unfortunately, that’s the Boston in Lincolnshire, not the famous one!). So, I set off on
a nice, easy three-mile warm-up. This was when I realised just how chilly it was—Strava now
tells me it was 2°C but felt like -4°C!

Once warmed up, it was race time! First warning: I am terrible at remembering course
details—a particularly useful skill when you’ve volunteered to write a race report.

We all headed down to the start. By this point, I had removed my extra layers and was down
to my racing vest and gloves (shorts too, of course), instantly regretting my wardrobe
choices. We then huddled together for a team photo and admired Chris Brown’s
impressively geeky, handwritten notes detailing his previous year’s splits.

As you run more local races, you start to recognise runners of similar ability, as well as those
just ahead of you. Once the race began, I focused on keeping my pace under control,
knowing some tough sections lay ahead. For the first mile or so, I ran with Paul Sissons
(who had a brilliant race, finishing 5th), but he gradually pulled away. Around mile three, I
had flashbacks to last year when I had to pull out due to injury. It was a good moment of
perspective—I felt grateful to be running well, feeling strong, and simply enjoying myself.
Runners are notorious for always wanting to improve and be “better,” but sometimes, it’s just
about appreciating where you are.

There was a sketchy moment when a Newcastle runner attempted an unintentional slide
tackle on his club mate around mile three, thanks to a lane absolutely covered in mud and
cow muck. It was a shocking tackle, worthy of a straight red. In all seriousness, he got back
up, we checked he was okay, and he later overtook me again, so he must have recovered
well!

I must mention how competitive NSRRA is. I’m in Group A thanks to pacing James Phoenix
during the virtual races held during COVID, and at Rugeley, I finished higher than I ever
have in my group. However, three runners from Group B finished ahead of me, which
speaks to just how strong that group is—and how impressive our local running community is
overall.

Once the “easy” first half of the race was over, we faced the long slog of the second half,
complete with a couple of steeper climbs. I’ve always been stronger on uphills than
downhills, so this section played to my strengths. Even so, knowing that the final 1.5 miles
were downhill definitely helped keep me going!

A fast finish (though still slower than my first mile!) brought me into the school, crossing the
line with a course PB of 1:01:55 and 12th place. Sometimes, you just know you’ve had a
good race, regardless of time. Considering the conditions and the hills, I felt strong and back
to my best.

After another chat with those who finished around me, I set off for a three-mile cool-down to
bring my total mileage for the day to 16. I must admit, it was a real slog after that race, and
my hamstrings certainly let me know they weren’t happy!

I echo the sentiments from the Alsager 5 race report—our club and the local running
community are truly special, and Rugeley reminded me just how lucky we are to have this on
our doorstep.

Apologies for this rather one-sided race account! Huge congratulations to everyone from
Stone who ran Rugeley (19 finishers) and the Manchester Media City Half. Judging by the
amazing performances all over Strava, it was a great day for racing, despite the chilly
conditions!

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Race Report: Alsager 5 – 2nd February 2025

Friday night was the Annual SMM Gala Dinner, which, with the presentation of awards, draws a line under the previous racing year. After a fantastic night at the Upper House in Barlaston, it was back to business at the Alsager 5.

A very fast, popular race to start the season, the Alsager 5 is often used as a marker or springboard for the year ahead. For me, after an injury-hit 2024, it was a chance to put on the racing vest and see how my body handled five miles while also helping a fellow SMM colleague push themselves.

With a relatively late start time (11 a.m.), I met up with Carole and Phil at the club, and we shared a lift to Alsager, arriving with plenty of time to collect numbers and greet old friends and racing buddies I hadn’t seen for several months. We had a team photo at 10:15 a.m. courtesy of Mick Hall. Unfortunately, it was so efficient that a few of our later-arriving colleagues missed the photo—no names shall be mentioned! Some of us then went for a short warm-up to get everything working before the race.

Standing at the start line, it felt a little chilly in my vest, but as we all huddled together, the sun came out, and we were ushered forward for the start.

My main aim was firstly to check that I could run without any injury concerns and secondly to help Vicki, who had asked me to pace her at around an 8:45 min/mile pace to beat last year’s time. Knowing that Vicki had been consistently running at an 8:20 to 8:30 pace during recent intervals and tempo runs, I had no intention of settling for 8:45s.

Alsager is notoriously fast, and many runners have been caught out by fading too quickly. To avoid this, our group—including Vicki, John, Philip, and me—started near the back to ensure a controlled pace. While this strategy prevented a quick burnout, it also meant a lot of weaving and hopping onto pavements to get past other runners. The first mile felt very stop-start, but I had anticipated this. By the time we reached the first mile marker, the course was starting to open up, and we were perfectly on pace at 8:45.

The race itself is very flat—any inclines are barely noticeable, and the descents are negligible. With perfect weather (sunny, slight breeze, excellent running temperature), the only factors affecting pace were mindset and strategy. As a pacer, my role was to keep spirits up by engaging with the crowd, chatting with runners around us, and offering plenty of encouragement—all subtle tactics to distract Vicki and help her maintain pace. As we hit the second and third miles, our pace hovered comfortably around 8:25 to 8:30, which felt manageable despite my previous injury issues. Vicki also seemed comfortable when I checked in.

Over halfway, with just two miles to go, the pace continued to build. We began focusing on reeling in the runners ahead of us and steadily increased speed. I kept talking to Vicki and those around us, offering encouragement. At this point, my dentist, who was supporting her friends, spotted me and shouted enthusiastically as we passed her for the second time—a surprising but welcome boost!

By now, I knew Vicki was watching her watch, realizing we were moving faster than anticipated, but I remained confident in her ability to sustain it. The fourth mile was quicker, and it became a matter of maintaining that pace for the equivalent of four 400-meter reps or two 800-meter reps. Breaking the remainder of the race down into manageable segments helped keep us focused. We passed Sara and Pam, and Vicki kept pushing hard. As we approached the final turn toward the finish line, we maintained the pace, with faster SMM members cheering us on.

We crossed the line in just under 43 minutes. Vicki had beaten her previous time by over six minutes—an impressive achievement. I suspect she may have cursed me during those last two miles, but I was confident she had it in her. From my perspective, the best outcome was that my injuries hadn’t caused any issues. Whether I’ll be ready for the Manchester Media Half Marathon in two weeks remains uncertain, but I have time to test things further.

After grabbing water, collecting medals, and chatting with fellow runners, we soaked in the friendly atmosphere. This camaraderie is what makes racing in the NSRRA so special. It’s a supportive environment where competition is friendly but fierce—you still want to beat that person to the line! Over time, these events forge great friendships.

Following a quick gathering at the finish line and in the sports hall, runners gradually drifted off to celebrate their achievements and plan their next races. Social media buzzed with race photos and updates, and friends who hadn’t raced sent messages to ask how we’d done. I even managed to recruit two more club members to join the NSRRA.

Days like this remind me why I’m a proud member of both SMM and the NSRRA (North Staffs Road Running Association, www.nsrra.org).

Well done to everyone who ran—see you all again soon.

Paul

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Stone Master Marathoners Annual Awards 2024

Friday 31st January at the Upper House in Barlaston we celebrated the achievements of 2024 at our Annual Awards Gala Dinner.

It was a great night where we got to eat lots, drink plenty, applaud the achievements of our fantastic club and dance the night away.

Below we have a list of the 2024 winners (and most of the pictures):-

Special Merit Awards also to:-

Katie Mouat, Anne Griffiths and Martin Boam

Thank you to everyone who helps makes this club so special and well done to all the award winners.

Same time next year?

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NSRRA 2024 Awards

Well done to all our award winners at the annual North Staffs Road Runners Association Awards in 2024

For those thinking of joining for 2025 it is a great experience and highly recommended – only costs £10 a year and you get put in a group with similar abilities giving you chances to win both Group awards and Age Group awards.

Visit NSRRA for more information or ask our club NSRRA ambassadors Steve Plant and Sara Morris .

First race is the Alsager 5 (although already sold out) and the NSRRA runs alongside our own club championship so lots of opportunities to get involved.

Bring on the 2025 season and good luck all.

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Stone Master Marathoners – Dogs at Club Runs Guidance

Stone Master Marathoners fully understand that runners enjoy running with their dogs, but we prioritise safety and respect for all members and the public. This policy outlines the conditions under which dogs may join club runs, in alignment with UK Athletics guidance.

Firstly, dogs are not allowed inside the tennis club, this is a rule of the tennis club and as tenants we need to adhere to this. Any dogs on the tennis club grounds must be kept on a short lead and kept under control at all times. Should the dogs cause any disturbances they may be asked to leave the grounds with immediate effect.

General Guidelines

  1. Daylight Off-Road Runs: Dogs are permitted on daylight runs that are predominantly off-road, as long as the following rules are followed. 
  2. Road Runs – Dogs are not permitted on road runs due to the risk of traffic and pedestrian interactions without prior approval of the run leader and all other runners participating. Should any runner not be comfortable with a dog on the run they are able to request the dogs are not allowed without discrimination – we are a running club and our members safety is paramount.
  3. Leader’s Permission: Any member wishing to bring a dog must obtain permission from the designated Run Leader at least 3 days in advance. The leader’s decision is final.
  4. Personal Responsibility: Dog owners run with their dogs at their own risk. Owners are responsible for ensuring that their dogs are fully insured with public liability insurance.

Dog Requirements

To join a club run, dogs must:

  • Be at least 12 months old.
  • Have experience running on a lead or harness.
  • Be able to navigate obstacles like stiles and handle the planned distance comfortably.
  • Not be in heat.
  • Remain in control at all times, attached to their owner by a short, hand-held lead or a Canicross-approved harness with a line not exceeding 1.5 meters when fully extended.

Equipment

  • Dogs must wear a suitable run harness that attaches to the owner via a bungee lead (no flexi leads).
  • Use reflective gear for both the dog and runner if conditions are dim.

Additional Safety and Etiquette

  • Placement in Group: Dogs should run at the front or back of the group, as directed by the Run Leader.
  • Communication: When overtaking, call out to alert others, e.g., “passing on the left/right.”
  • Hydration and Weather Precautions: Owners should carry water for their dogs and avoid running in hot weather or conditions unsuitable for dogs.
  • Respect for Others: Dog owners must ensure their dogs do not disrupt other runners, the public, or other animals encountered on the route. Always clean up after your dog and dispose of waste responsibly.

Training Sessions and Race Events

  • Intervals and Road-Based Sessions: Dogs are not allowed on interval or road-based sessions due to the increased risk from traffic and pedestrians.
  • Races: Dogs are not allowed at any club-organised races or formal events, if the owner is participating. It is also recommended that dogs are not allowed if the owner is volunteering, however, exceptions can be discussed with the race director if it can be assured the safety of participants and other members of the public is upheld.                    

NB: Some locations operate a no dog policy -please check before bringing your dog

Review and Compliance

This policy is reviewed annually or as needed based on UK Athletics guidance or club requirements. Run Leaders reserve the right to refuse a dog on any specific run, depending on the route, weather, and group composition.

By following this policy, Stone Master Marathoners aims to ensure that runs are enjoyable and safe for all participants.

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Safe Running Guidelines (Including Mustering)

General Road Running:

Use the pavement whenever possible.

If no pavement is available, run on the right-hand side of the road unless unsafe or during “mustering.”

Run Leadership:

The route planner is the run leader and is in charge.

Only the Captain or Vice-Captain can overrule the run leader.

Mustering Protocol:

The leader designates muster points; upon reaching these, each runner (except the last) turns back to meet the slowest runner.

While mustering on roads, stay in single file on the left side without crossing.

Runners being mustered for should move away from the hedge to allow passing on the inside.

Winter/Dark Evening Adjustments:

Aim to stay on pavements, but if narrow, run single file near muster points to allow space for returning runners.

Be mindful of other pedestrians; warn before passing to avoid startling them.

A back marker with a flashing light is usually present, and all runners must wear high-visibility or fluorescent tops.

Cross-Country Mustering:

Muster after crossing stiles to avoid queues and for safety, especially on hilly terrain.

Do not muster farther than necessary; turn in front of the slowest runner for safety.

Consideration for Longer Runs:

Run leaders should consider muster distances on longer runs to prevent runners from getting lost at track junctions or in unfamiliar areas.

Use of Headphones/Audio:

No headphones or other type of audio equipment is permitted during Club runs as they reduce awareness of instructions and traffic. Safety is always the priority.

If Unable to Continue:

Inform the leader or Captain if you cannot continue to the next cut-off point.

Quietly telling another runner is insufficient, as the leader needs to be aware to avoid unnecessary mustering delays.

General Safety Responsibility:

These guidelines are in place to safety; however, runners are ultimately responsible for their own safety. In unexpected situations, the run leader will advise the group on the safest action.

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Newcastle 10k

On a beautiful late summer Sunday morning, nearly 300 runners set off into the sunshine as beloved Black Bank beckoned under cloudless azure skies … 

As if!! In our dreams, right? 

This is England, our beloved Newcastle-under-Lyme to be precise, and it was grey, chilly and pouring from start to end! But who cared? What a morning we had.

Our Newcastle (Staffs) AC hosts defied the grim weather to set a cheery tone from the outset, whizzing us through registration, letting us warm up on their fine track, and fanning off in winter garb to smile, cheer and coax at every corner as they became utterly bedraggled. As well as the superb organisation and marshalling, a shout out too for our pacemakers who were not just clockwatchers but inspirational coaches to those around them (including yours truly who in no way would have achieved a course PB sub-42 without the help of Kieran Bedford). 

Anyway, onto the race which, as the old football cliché goes, was a classic “game of two halves”: a gruelling up then an exhilarating down. The first kilometre or so was a relatively flat warm up, punctuated by shouts up front as the speedsters battled it out for a cash prize for first up Black Bank. Then onto this infamous, legendary, feared hill itself – but let’s be honest, it wasn’t really that bad, was it? Or at least, not crazily steep. Just very, very long. 

I judged Black Bank way better than last year, trying not to lose sight of Kieran’s 42 minute flag ahead of me but also remembering not to overdo it and burn out early. What a joy to see the “Alsagers’ Bank” sign, turn the corner, catch that flag again and feel the downhill coming. And what a rush of adrenaline as we picked up pace heading home, boosted by the loud cheers of the 7K crew – Silverdale running club apparently, thanks guys – and hit the Whammy. 

At the finish line, the heavens opened even more, rain and sweat mixing indistinguishably in the usual endorphin-fuelled post-race happy gaggle. Well done to Stoke AC’s Emma Taylor and Notts AC’s Ben Norris for their wins, and to everyone for completing the course in pretty atrocious conditions. And this was only September … ! 

Andy C

Photo courtesy of Bryan Dale

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The British Masters 5K Relays April 2022 Sutton Park

The British Masters 5K relays
23rd April 2022
Sutton Park, Birmingham

Stone Master Marathoners decided to send a contingency of brave old farts to compete in the 45-55yr category following a certain amount of coercion from our very own master runner, Ben Gamble esq, an elite runner, coach and sports therapist (who happens to be rubbish at crazy golf, but that’ll have to wait until another time).

Bryn Holmes, Robin Williamson, myself and Paul Glover (the youngster of the pack) travelled to the event with an ensemble of Bat goddesses for support. Thank you wifey, Amy and Aggi, although it later came very apparent that, support aside, all three of them couldn’t wait to get their hands on Robin’s Haribos.

The venue was straight forward to find, a godsend for someone like me, and once parked we collected our race numbers (chipped) and confirmed our running order. Bryn, who had run the route before very kindly took us around on a recce, along with muttering and chuntering from us, the uninitiated. The route is definitely not flat and the conditions were somewhat windy. It was however dry and bright.

Bryn had the unenviable task of running first and, unbeknown to him at the time, found himself surrounded by a younger age category. When the race began, these youngsters disappeared into the distance which must have been pretty soul destroying for Bryn, but he did an admirable job and completed his leg, albeit rather pink and sweaty, ready for Robin to take over.

We all found this event really well organised, especially at the point of change over. The change over runners were corralled in a holding pen and then as teammates approached were beckoned to the start line. No need to keep on checking behind as marshals were on hand to perform this job and signalled us when to start. This all worked very smoothly and professionally.
So, Robin was next to run and also finished pink and sweaty (to be fair we all did).

I was next and as said early, found the changeover uneventful. Definitely a picturesque route but strange as runners were sharing the park path with families and ramblers eating ice cream as we were gasping for breath and eating our lungs. They certainly didn’t get in the way though and some even managed sympathetic smiles. Last 100 metres uphill with loads of encouragement from our screaming banshee support team, lovely to hear if not a little scary ( I know you can’t help it Amy, its just the way you’re designed)

Young Paul Glover last, to complete our mission.

Paul and I compared trainers whist Robin and Bryn disappeared and then came back eating burgers, replenishing carbs (there seemed an awful lot of that going on actually, even amongst the non runners, just ask Aggi)

10th place overall, 2nd of the Midlands teams so overall mission accomplished.

I think all of us would happily do this again and I would certainly urge anyone reading this to seriously consider doing it and represent SMM. It’s a great event.

Version1.3.1

Please note there has been considerable editing to create a report so as not to offend, and to make sure the higher echelons of the Bat Firm don’t censure me. I know it’s inevitable, but I’ve managed to dodge that bullet so far.
Previous versions may, sometime in the future, appear in the public domain but definitely not on this website

Mark Neeld